West Nottingham Chess Club AGM
Tuesday 9th July 2024, 7.30pm
Bramcote Memorial Hall

Minutes
Meeting started - 7.35pm
Attending: Simon Scott (minutes), Ed Jones, Robert Willoughby, Jonathan Ellinson (Chair), Mike Herbert

1.	Apologies for absence
Nigel Marshall

2.	Minutes of previous meeting
Simon noted action to sort out the bank for sorting access - action to sort asap
Ed not got sorted with our own DBS scheme - Mike can be cover for Ed when away, so will get this sorted for Mike - action Ed
Jonathan offered to add data tracking to website - action Simon and Jonathan

3.	Committee Member and Captain Reports
a.	Club and Membership Secretary
Membership numbers are lower, with 35 members signed up. We may need to be more vigilant about signing up members in the autumn term.
b.	Junior coaching
2 groups, both well attended, but fluctuates a lot in number. Majority of new juniors are word-of-mouth. Runs the group as a WhatsApp group for notifying parents of changes of sessions. Next season will be supported by Mike, Arjuna and Walter
c.	Safeguarding Officer
No issues reported over the year. Will get our club as a DBS site. In first session mostly parents are staying.
d.	Treasurer
Accounts circulated at the meeting, finances have been stable this year.
Action: stay at this venue agreed; look into moving website to Jonathan’s server for next year; no change to membership fees needed; look into getting a card reader for weekly subs
e.	Team captains
WN1 - a difficult year but just managed to stay up, and hope to have a better season with our juniors improving all the time;
WN2 - managed to finished 2nd to bottom but stayed up
WN3 - solidly placed in Div 4 with a reliable team
New Brooms - 2nd in Minor League

4.	Membership and subs for 2024/25 season
Agreed: keep memberships and subs at current rates, depending on room hire costs changes at Bramcote Hall not changing, if a significant rise will have to pass this on. Jonathan to look into contactless payment for subs. Simon to add bank details to form.

5.	Report on RRM
League rule changes now on NCA website in bold

6.	Election of Officers
Club and Membership Sec - Simon
Treasurer - Robert
Safeguarding Officer - Ed

7.	Entry of teams and appointment of Team Captains
WN1 - Mike; WN2 - Ed; WN3 - Simon; WNNB - Simon

8.	Any Other Business
None

Meeting closed - 9.25pm