West Nottingham Chess Club AGM
Tuesday 8th July 2025, 7.30pm
Bramcote Memorial Hall

Minutes Meeting started - 7.35pm Attending: Simon Scott (minutes), Ed Jones (Chair), Robert Willoughby, Mike Herbert

	1.	1.	Apologies for absence Nigel Marshall, Jonathan Ellinsfield 
	2.	2.	Minutes of previous meeting Bank access is now working for both Robert and Simon Ed not got sorted with our own DBS scheme yet - action Ed 
	3.	3.	Committee Member and Captain Reports
	a.	a.	Club and Membership Secretary We now use bank transfer more for memberships, but not confident we are picking up all the non-members. Mike offered to take up membership sec role for next season. With Jonathan’s initiative we are now moving ahead with our Wordpress site which will save us hosting costs, only paying for our domain. We ran another successful Club Championships with a healthy number of U12s participating
	b.	b.	Junior coaching 2 groups, both well attended, but fluctuates a lot in number. Majority of new juniors are word-of-mouth. Runs the group as a WhatsApp group for notifying parents of changes of sessions. Next season will be supported by Mike and Pat Sykes
	c.	c.	Safeguarding Officer No issues reported over the year. Still need to get our club as a DBS site. In first session mostly parents are staying.
	d.	d.	Treasurer Accounts circulated at the meeting, finances have been stable this year. Action: stay at this venue agreed; no change to membership fees needed; still need to look into getting a card reader for weekly subs
	e.	e.	Team captains WN1 - a decent year finishing mid-table with our juniors improving all the time; WN2 - a tough season, relegated to Div 4 WN3 - finished bottom and relegated to Div 5 New Brooms - Winners of Minor League 
	4.	4.	Membership and subs for 2025/26 season Agreed: keep memberships and subs at current rates, depending on room hire costs changes at Bramcote Hall not changing, if a significant rise will have to pass this on. 
	5.	5.	Report on RRM League rule changes now on NCA website in bold 
	6.	6.	Election of Officers Club Sec - Simon
	Membership Sec - Mike Treasurer - Robert Safeguarding Officer - Ed
	Webmaster - Jonathan 
	9.	7.	Entry of teams and appointment of Team Captains WN1 - Simon; WN2 - Jonathan; WN3 - Ed; WNNB - Simon

	11.	8.	Any Other Business None  Meeting closed - 9pm